How Adani Electricity Manages Land Records Across Multiple States with Elasticsearch Content Search
One of India's largest electricity distribution companies centralised land records, easement agreements and property documents across multiple states — with full-text search, ERP integration, and role-based access.
Land records for a large electricity distribution network span multiple states, dozens of property types and years of historical documents — many originally paper. Without a structured system, retrieving a specific plot record or easement agreement required manual folder searching.
Data security was a concern with no role-based access control. There was no link between property documents and corresponding ERP asset records. And there was no system to generate the agreements and letters that land operations teams needed regularly.
The Challenge
- ✗Large volume of land documents across multiple states
- ✗No confidentiality or access controls on sensitive records
- ✗Slow retrieval — no content search capability
- ✗No link between documents and ERP asset data
The Solution
- ✓Role-based access — full confidentiality by record type
- ✓Agreement and letter generation from configured templates
- ✓Elasticsearch content search — find any word in any document
- ✓ERP integration — documents linked to asset records
What changed at Adani Electricity
Centralised archive
All land records across every state in one digital repository — searchable from any authorised terminal.
Instant retrieval
Elasticsearch content search finds any record by plot number, survey number or any indexed term — in seconds.
Compliance ready
Enhanced security, access logs and ERP-linked document records ready for regulatory inspection.
Frequently asked questions
How does Elasticsearch content search work for land records?
ShareDocs uses Elasticsearch to index the full text of every document — including scanned records processed through built-in OCR. A user can search for any word, plot number, survey number or party name and ShareDocs retrieves all matching documents instantly, regardless of file name or folder location.
Does ShareDocs integrate with ERP for utilities and energy companies?
Yes. ShareDocs Enterpriser integrates with SAP, Oracle and other ERP systems used by utilities and energy companies. Document records in ShareDocs are linked to corresponding assets and transactions in the ERP via open API integration, enabling a unified view of asset documentation and financial records.
What is utilities document management and why does it need specialised ECM?
Utilities companies manage large volumes of land records, easement agreements, regulatory filings, infrastructure documents and contractor records — often across multiple states. Standard file storage cannot handle the search, access control, retention and ERP integration requirements. A purpose-built ECM like ShareDocs Enterpriser handles all of these natively.
See how ShareDocs can manage your land and asset records
Our team will walk you through a live demo configured for your organisation.
Request a DemoReady to go live in 6 weeks?
Join 300+ Indian enterprises that have transformed document management and process automation with ShareDocs Enterpriser.