The healthcare sector is as fast-paced as its patients’ needs. It’s evident that due to the critical nature of the healthcare industry, time consuming processes can cause undesirable delays. Paperwork is one such time consuming process that can cost anywhere from organization losses to human casualties.
Electronic health record (EHR) systems can be of use to handle patient information but they seem to only add to the practitioner’s time spent on doing ‘paperwork’, entirely defeating the purpose of spending this time with patients instead. As an answer to EHR, document management solutions (DMS) are a widely praised alternative that streamline operations in the healthcare sector. Here’s how:
Workflows
The main goal of DMS is to reduce the load that comes with paperwork in any organization. Like with any other organization, DMS is a great match for healthcare industries—it helps reduce, organize, and retrieve data, all with barely any effort. DMS is a time-saver, and this is one of the key aspects that make it an important asset for practitioners, accountants, and HR alike.
Filing patient or business documents is a time consuming process that’s also prone to human error. Misfiled and misplaced documents could be a tremendous setback. DMS supports workflows that are tailored to your organization’s needs, where you can automate the filing process; you simple scan and upload the document and the system does the rest for you. It’s as simple as that. Wondering how that works?
Optical Character Recognition
Optical character recognition (OCR) is what powers this filing process. OCR, as the name suggests, recognizes text from a scanned document so that the computing software can read its contents for tagging and searching, among other features like powering workflows.
OCR works with preset templates to look out for vital textboxes in standard forms. This is also the key part that files the document into your DMS and makes it available to be retrieved using features like full-text search—or as we call it, ‘robust search’.
Full-Text Search
Just like OCR enables storing documents, it also enables retrieving them (in a really, really intuitive manner). Full-text search (or robust search) enables the user to search for text within all recorded documents, meaning that if you’re searching for a specific file and you know its contents, you can enter it into the search bar and you can retrieve it instantly. You won’t have to sift through your folder structure anymore.
If you’re in the healthcare sector and you’re looking for additional information on DMS, you’ve come to the right place. As reputed professionals in the document management industry, we’re always open to sharing our resources with you. We manage a blog that has more information on DMS, and we’re always open to having a chat with you. Feel free to contact us here.