Interruption is the biggest killer of productivity. When it comes to office matters, document management is the most common distraction in the flow of daily work. Traditional management and organization of documents can be a complex and tiresome process that impedes employee productivity.
Thanks to advancements in software and technology on the rise, there lies a highly practical solution to reducing interruptions and maintaining the flow of work — document management solutions. In this blog post, we discuss DMS' capability in enhancing productivity at your workplace.
1. Establishes Security
Standard security measures like file encryption and password protection are just the tip of the iceberg when it comes to a DMS’ security offerings. Administrators have the privilege to authorize users to view & edit documents based on their access level. The ability to track which users have accessed and edited documents helps speed up audits. Reliable DMS vendors often take care of compliance and regulations. Since regulatory issues are not a problem with a trustworthy DMS provider, this is one less problem on your list.
2. Improves Collaboration
One of the best features of DMS is the simplification of collaboration among coworkers. By integrating common physical tasks like communication and document markup into the user interface & experience, DMS allows employees to carry on their tasks without breaking the flow of their work.
3. Streamlines Workflow
Document management solutions can integrate with many reputed software and systems. This is an excellent way to maintain a productive streak since there isn’t an intermission when trying to move from the DMS task to a third party program or system. With custom workflows, DMS can organize the processes from input to output so that switching from task to task is gradual, rather than abruptly closing a program and opening another.
4. Frees Clutter
Office space is precious. Every square foot dedicated to storing paper documents costs money. Annually, the average organization pays $1500+ for document storage. When an electronic document management solution can free up this occupied area, your business can make better use of the money spent on its real estate.
Another great advantage of switching to electronic DMS is decluttering employees’ desks. With all documents stored in organized folder structures on a server, employees can free up their desks to enhance their working conditions, motivating them to work more diligently on tasks that matter most.
To help you discover more, we have a wide range of blog posts to help you explore the other benefits of implementing a DMS. Do feel free to contact us if you want to learn more about DMS, and whether you need one to boost productivity within your business.