It is a known fact by now that Document Management Solutions can simplify the process of document management and enhance organisational processes. However, implementing this idea can be a daunting task. Taking stock of all your documents, digitizing the physical copies and moving to the electronic platform is indeed a Herculean task. This is when DMS experts come to your rescue. All you need to do is outsource document management to them and stop worrying about the technicalities of the transition. Whether it’s setting up storage facilities or avoiding risky errors, outsourcing document management to a trustworthy and professional DMS service provider is definitely the right choice to make. Do you still want to give it a second thought? Let us help you to take the right decision. Listing down the 6 reasons why you should outsource document management. Continue reading 6 Reasons to Outsource Document Management Right Now!
2018 kicked off as a year of recognition and appreciation. However, the icing on the cake is the ‘Rising Star Award’ that ShareDocs Enterpriser received from FinancesOnline – a trustworthy software directory that guides business, big and small, to choose the best software for their requirements. Continue reading ShareDocs Enterpriser Wins the Coveted Rising Star Award 2018 for Document Management Software from FinancesOnline Reviews!
Most document management solutions do a fantastic job at storing documents. They help people like you and me to manage a huge pile of documents. In fact, the retrieval systems of these DMS’ are so impeccable that they turn mountains into molehills when you wish to look up the documents you need.
Now, that’s the case with one document. How about finding all related documents in one place? How about feeding in just one value or information related to one record? What if your DMS shows up all related documents in one place? Well, that is absolutely possible. Automation is for the benefit of the human race. And so are document management solutions!
Indexing is important for easy document search.
Lets take an example of Sales Invoices. Here your indexing entries will be “Invoice NO”, Invoice Date, Client, Material Details and Invoice Total.
Once you capture these indexing entries ( automatically or manually) you can search all your Sales Invoices by using tags like ‘Invoice No.’, ‘Date’, ‘Customer’ name, ‘Material’ supplied and ‘Invoice Total’ (total amount)
There are 3 methods to capture these indexing entries in ShareDocs Enterpriser
- CSV Import – In case you have these entries in your ERP or your accounting software, and you can export these entries in CSV file. You can upload the same file in ShareDocs Enterpriser and link those entries with scanned images.
- File Names – In case at the time of scanning you have followed some specific logic for file naming which indicates some indexing entries, you can build same logic into ShareDocs Enterpriser and capture the data entry.
- Manual Data Entry – Once you upload documents in ShareDocs Enterpriser you get a data entry form for each uploaded file. You can manually type the required information.