ShareDocs Enterpriser is an ideal match for your pile of documents. Noted. Now that’s something almost every document management solution can help you with. Then what actually makes ShareDocs Enterpriser stand above its competition? Its capability to auto-link documents to one record. True that! We’ve proposed this solution to so many HR teams and consulting firms and we have them coming back to us with “immediate deployment” emails!
The simple reason why this is happening to us is the fact that we’ve understood their need. Each one of us knows how tedious it is to take care of documents and their copies. Add an employee count of 10000 or 100000 to it! Multiply this count with at least 15 documents coming from each employee. Ever wondered how HR executives take care of all of these documents and also face compliance and audit rounds? Having a DMS at their beck and call definitely reduces their load as all documents are found on a software’s platform. What sets ShareDocs Enterpriser apart from all document management solutions is its feature called ‘Document Sets’.
This feature helps the DMS admin to create a set of employee documents. Once the system has understood the logic behind clipping related documents to each other (by the common data found in each of these, employee code for instance), the DMS automatically links the documents as and when they are uploaded. When retrieving the documents of one employee, the HR executive then just has to feed in the employee code into ShareDocs Enterpriser and the job is done! All documents uploaded against that record show up on the screen. What’s more, you can also view the list of missing documents: documents not submitted yet as well as documents that have been lost at any point.
A leading manufacturing company’s HR manager recently told us how relieved she feels after having set up ShareDocs Enterpriser in her organisation. From the time she assumed the role of the HR head until she started using ShareDocs Enterpriser, she says, she only kept wondering how she’d accommodate and maintain documents of the 7000 employees that work for her corporation. Her lit-up face and the comfort that she finds in retrieving documents post a few clicks just goes to show how ShareDocs Enterpriser has been able to identify her problem area and fix it for her.
This and many other functionalities that ShareDocs Enterpriser boasts of are the very reason why the DMS is able to create a huge demand in the market. What’s most important is the fact that ShareDocs Enterpriser has been developed after considering all possible loopholes in a typical DMS and the issues that DMS users face. That’s the reason why ShareDocs Enterpriser comes with an email feature that lets you send a document to an internal or external recipient. If the recipient is a ShareDocs Enterpriser user, he can easily look up the document. If it is sent to an external recipient, the sender can either let the recipient download the document or view it on a clickable link that expires on a date and hour set up by the sender. Isn’t that effective?
What’s your take on this?